Safeguarding Policy

Policy Statement;                               

OTC is strongly committed to practices that protect children, young people and vulnerable adults from abuse, neglect or significant harm. Staff recognises and accepts their responsibilities to develop the awareness of the risk and issues involved in safeguarding. OTC also recognises that it has a responsibility to protect staff from unfounded allegations of abuse. The company is committed to working with existing Local Safeguarding or Adult Safeguarding Boards and other health and social care partnerships to ensure the safeguarding of its learners.

OTC will seek to ensure, where reasonably practicable, that the outcomes set out in ‘Every Child Matters’ are extended to work-related learning and work-based situations, in particular that activities contribute to children and adults:

  • Being Healthy
  • Staying Safe
  • Enjoying and Achieving
  • Making a Positive Contribution
  • Achieving Economic Well-Being



For the purposes of this policy and procedure children are defined in the Children Act of 1989 as a person under the age of 18 years. The Safeguarding Vulnerable Groups Act 2006 defines a ‘vulnerable adult’ as a person aged 18 and over and;

  • receiving a social care service
  • receiving a health service
  • living in sheltered accommodation
  • detained in custody or under a probation order
  • requiring assistance in the conduct of his/her affairs
  • receiving a service or participating in an activity targeted at older people, people with disabilities or which physical or mental health conditions
  • any other adults whose particular circumstances make them vulnerable at a particular time


Accountability and Responsibility;

Within OTC there is an appointed and trained Safeguarding Manager (SM), from the Senior Management Team (SMT) and an appointed and trained Designated Safeguarding Person (DSP) who are both accountable to the Chief Executive Officer (CEO) within the organisation. The organisation has the following appointed and trained personnel, within the safeguarding structure, whose roles are designed to support the Safeguarding Team;

  • Deputy Designated Safeguarding Person (DDSP)
  • Appointed Safeguarding Person (ASP)

The Safeguarding Team are responsible for monitoring and managing incidents or concerns and liaising with the relevant safeguarding agencies.

The OTC board is responsible for responding to an annual report on safeguarding within the company and ensuring that all policies and procedures are in place, and that these policies and procedures are available for scrutiny by the relevant authorities. The OTC board are held accountable for the overall safeguarding policy of the organisation and they will act in accordance with the statutory and legislative guidance and law to safeguard and protect the welfare of learners and its employee’s.

A member of the OTC board will be appointed as the Designated Board Member for Safeguarding (DBMS) who will be responsible for instigating an annual review of the organisations policy and procedure for Safeguarding. As part of this annual review the OTC board will judge the efficiency by which the procedures have been implemented in conjunction with the Safeguarding Manager and the Designated Safeguarding Person. During this review any deficiencies will be remedied immediately with the consultation of the Safeguarding Manager, Designated Safeguarding Person and the Designated Board Member for Safeguarding  


Staff Training;

OTC has a duty to promote safeguarding issues and measures to staff and ensure that they:

  • Analyse their own practice against established good practice, and assess risk to ensure their practice is likely to protect them from false allegations. Recognise their responsibilities and report any concerns about suspected poor practice or possible abuse (Code of Conduct)
  • Follow the guidelines for staff (quick guide)
  • Undertake annual training on safeguarding to raise awareness of current issues and legislation


Learner Training;

OTC will provide information advice and guidance for learners in the form of:

  • Introduction to safeguarding at induction
  • ‘Do you feel safe?’ leaflet for reference and information
  • Health & Safety vetting including Standard 10
  • Training Advisors/Assessor provide IAG during progress review


Criminal Record Bureau Checking (CRB);

The company has a responsibility to ensure safe recruitment and employment practices. New and existing staffs who frequently or intensively work with children, young people and vulnerable adults in training, supervision, advice, treatment and transport will be checked through the Home Office for criminal record information.  All potential new employees will be subjected to pre-employment checks.

These checks will consist of;

  • Identity
  • CRB
  • POCA, POVA, List 99 and Disqualification Lists
  • Qualifications
  • Professional  Status
  • Eligibility to work within the UK
  • Health and Sickness Records

These checks will be conducted and undertaken, prior to and before, a contract of employment is offered to the individual(s).


Statutory Framework;

OTC aims to meet legislative requirements and good practice in safeguarding. The statutory framework under which we operate includes the Children’s Act 1989. This provides a legal framework for the protection of children and young people in the UK. The Protection of Children Act 1999 requires employers to carry out Criminal Record Checks before employees are allowed to come into contact with children. The Safeguarding Vulnerable Groups Act 2006 sets out the type of activity in relation to children and vulnerable adults for which employers and individuals will be subject. From 2008 Ofsted inspectors make a judgment on procedures for safeguarding learners meeting current government requirements. They comment on policy, procedures, vetting and training as impact on learners dictates.



OTC Safeguarding Policy is reviewed annually and its provisions monitored by the Chief Executive Officer, The OTC Board and the Quality Assurance Team. The review process includes analysis of monitoring data, consultation with and feedback from learners, clients, staff and other stakeholders to determine the impact of the policy and any action required. Any deficiencies will be remedied immediately with the consultation of the Safeguarding Manager, Designated Safeguarding Person and the Designated Board Member for Safeguarding.